Cefetra Ltd is a major trader of grains and animal feed raw materials in the UK and Ireland, handling 5 million tonnes annually with a turnover of £1.5 billion. Cefetra Grain has a sizeable presence in sourcing and marketing domestic grains with an infrastructure of regional offices, grain buying teams and storage facilities across the UK.

 

Role – initial overview :

• Execute sales and purchase contracts with specified stores/regions (and if applicable, products)

• Plan store versus sales movement – manage all inward & outward movements with customers/stores/haulage team

• Continuous system updates and checks on customer credit control responsibilities

• Record all inward and outward stock movements – reconcile balances daily

• Invoicing for all customer sales and ad hoc services

• Understand all costs approved and implemented for all associated store costs

• Approve purchase invoices for material and cost related to vessel arrivals, along with all related services

• Ensure potential out of stock situations are known and advised to traders

• Liaise with external customers, stores and suppliers on ad hoc queries and day to day items

• Build internal relationships with Cefetra Trading, Haulage, Quality & Finance Teams

 

Role & Responsibilities – key outputs :

• Immediate weight management & reconciliation each day. Leading to a firm understanding of what stock levels you are controlling

• Management of sales & purchase contract tonnage. Being proactive from contract receipt to delivery or collection. Manage open balances :

1. Weekly reporting to Trading Team

2. Take ownership of sales contracts in Cindex that have not been collected within 7 days. Liaise with customer regarding a firm collection date

• Receive customer requests via web, telephone or email. Prepare their requirements within our bespoke system and confirm to customers as necessary

• Reacting to spot & urgent delivery or collection requirements

• Understand and capture all haulage recharges/credits where appropriate

• Credit Control – prepare and system update all Debtor Statements (DS) by customer responsibility.

• Monitor and clear all outstanding invoices within KPI targets. Be prepared to consistently chase for clearance of invoice issues > 1 month old

• Planning – ensure stock outs are expected in advance and alternative action has been planned  & recorded in advance.

• Cindex KPI reporting – ensure all KPIs are cleared from cindex on a weekly basis. Those that cannot be cleared, must be recorded

 

Personal Capabilities – key outputs :

Deliver Performance :

1. Has a sense of urgency and commitment

2. Having a broader perspective on planning stock & logistics

3. Demonstrates good organisation and implementations skills

4. Open and Honest

5. Team Player

 

Exercise Judgement :

1. Ability to remain calm under pressure while continuing to perform effectively

2. Understands implications of own actions on the supply chain

 

Key strengths :

1. Excellent interpersonal skills and relationship building

2. Develops self

3. Takes responsibility

4. Attention to detail & KPI driven

5. Generates solutions

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